HR Guide to Moving Office

An office relocation is a key area in which businesses can re-energise their staff and position themselves better for the future. But for this to happen it is important that companies don't score "own goals" by neglecting the needs and feelings of their staff.

This Guide looks at the positive impact that HR can play to achieve a smooth and happy office move. It looks at 7 key areas which HR needs to address and offers practical solutions to delivering the successful office move that the business expects.

Planning & Preparation

An office move is a major project and needs to be planned properly. There are so many things to consider when you move office - which is why, for many, moving office is ranked as one of life's most stressful events! But it doesn't have to be this way - because (like any process) it can be broken down into a series of simple tasks and checks.

The intelligent use of your project planning documents, spreadsheets and office relocation checklists will not only help you plan your relocation, but also act as your road map to carry out the many tasks involved with the project. They should include all of the tasks that need to be completed (and the steps leading up to them), the individuals, teams & companies responsible

Planning and preparation really are central to a successful office move - so remember the age old truism that "if you fail to prepare, you may well be preparing to fail."

Change Management

Moving office should be an exciting time for all. It's an opportunity to affect positive change management, improvement in business performance, increased morale & momentum. But for some people change can be unsettling and this can certainly be the case with a relocation where some staff might feel resistant to change. With this in mind, a move will require businesses to fully utilize their change management skills. The key here is to anticipate the likely issues before they are raised as well as encourage open dialogue well in advance of moving. Providing staff with a clear message of the reasons behind the move (and the benefits it will bring) will help get your employees on board with what you are wanting to achieve.

Remember that, at the same time as this whole process is going on, your company has to continue to run its business and focus on its existing workload and commitments. You will want to ensure that distractions are kept to a minimum and that any "negative vibes" surrounding your move are dealt with before they get out of hand.

Communication - often and openly

Communication is vital - and your staff will appreciate being updated early on the rationale behind moving and then regularly updated as the moving office process plays out.

Whilst many of your staff will be excited by the prospect of a new office, there may be some people who have concerns that need addressing. They may be over job security, fear of redundancy or seemingly trivial issues like parking space allocations, the location of their workspace in the new office space (who sits where and who get desks by the window can become a contentious issue!) or how big the kitchen facilities in the new office space will be.

It is well worth your Senior Management Team getting together in advance of any staff briefing to consider any potential issues with the office move and plan how you plan to address them with a unified voice.

So - communication is the key. There will be some people, both internal and external, who will need to be consulted for their input to the planning process; there will be others who need to be informed; and everyone needs to be regularly updated to keep their interest and motivation levels high. If you keep the lines of communication open to all interested parties, internal and external, your office move will have a much greater chance of success.

Identify & Promote the Positives

A key part of the office relocation planning process is to think about the benefits that the office move will have for your staff. Perhaps your new office will have better facilities. It may be that your new office space is going to allow you to upgrade your systems which will improve your work processes. Or it may just be that your new office is nearer to clients, restaurants, bars, sandwich shops, shopping, offers better parking, is nearer to train stations and/or bus stops. Whatever the advantages of your new office space it is important that these are identified and communicated.

Involve your Staff

Staff involvement when moving office is an important part of achieving a successful relocation. It's a fact of life that people that feel involved and engaged in a process will buy in to it more than when they feel neglected or discluded. Consider having a representative from each department on an internal "office relocation team" and hold regular meetings where you can involve them in each stage of the office move. A key operational benefit of doing this is that they can then not only act as "champions" for their department but also identify any issues pertaining to their area of expertise prior to the office move - and then provide valuable input into the solutions.

Address Training Needs

In the course of an office move, it is highly likely that some of the equipment or working practices may be new to your staff. Do not neglect the need to address. Training on any new systems (IT or Telecoms) is often a key area that needs to be planned for.

Ask for Feedback after the Office Move

A successful office move will often deliver a surge in business performance over the first few months after an office move. This is great news - but needs to be maintained. A key area to help deliver this improvement in morale and momentum is to ask for staff feedback. The feedback you receive will enable you to further reinforce the positives of the office move, address any issues and build on the successes that the move has brought to the business.

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Outsourcing Accounting Services

Outsourcing accounting services is very famous and acceptable practice. As a business owner, you know that one of the most important aspects of running a successful business is managing your accounting records well. All successful business owners understand the significance of a proper accounting system and that's why they ensure to employ the most efficient accounting team in their organization. Taking the help of accounting outsourcing services from firms that have a strong accounting background to support the financial issues of your firm is indeed a great thing to do.

The process of accounting outsourcing is very simple and it can save your lots of time. Here in India, there are many accounting outsourcing companies that provides accounting outsourcing services to various businesses. The size and the nature of the business do not matter to the organization from whom you would be taking the help for your accountancy department, but you must be careful while choosing a particular firm. Since there are many firms in the market, you need to be careful and selective while banking upon a particular firm. This is mainly because the nature and the kind of each business vary from the other. Therefore, it is important to hire the services of a firm who understands the nature of your business and whose people can take your business to the right place.

Outsourcing accounting services would range from accounting reconciliation, accounts receivable and payable accounting, payroll administration, inventory reconciliation, budgeting. The company would usually hire another company to do some or all of these things. By doing so, it gives the responsibility of measuring, communicating and interpreting the company's finances to another company. This has proven to be cost effective to most companies. In effect, they will be hiring fewer employees and they would not have to maintain a lot of office equipment and supplies. They also acquire the expertise the company offering the outsourcing accounting services.

However, before getting associated with any accounting outsourcing firm, you have to do a recent market research. For this purpose, you can use the medium of internet, where all leading outsourcing firms are available with their websites. These websites display each and every detail about their firm and work mechanism. Secondly, you can also refer to the good business consultancies that are actively associated with all competent and reliable vendors. This kind of research will allow you to come up with an intelligent choice, so that you can avoid all problematic issues of misuse of information or identity threat.

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Hard Drive Repair Using Free Software

Contrary to popular belief, if a computer does not boot due to hard drive corruption all data is not lost and the hard drive may even be repairable. There are 2 types of hard drive damage. One is fixable by you and the other requires a professional data recovery facility. Physical Drive Damage - Physical damage is the worst. Data recovery can only be done by professionals and can cost up to $1,500 (sometimes higher). Physical damage usually consists of bad actuator arms, damaged platters or fried controller cards. Non-Physical Drive Damage - Non-Physical damage (NPD) is what we're going to be discussing in this article. NPD occurs when the operating system's file system (fat or ntfs) gets corrupted due to an improper shutdown (for example). While this damage is may seem really bad (if it's preventing you from booting your PC), it's easily fixable with some software that's already including in any Windows PC and a USB external hard drive enclosure. Here are a list of items that you'll need to follow the instructions below: Another working computer with Windows XP, Vista or Windows 7 Find out what kind of hard drive you have. There are 2 types. SATA (small flat connector) and PATA (a.k.a IDE) which has a connector with about 30 pins. An external USB hard drive enclosure with a connector for the type of drive you're going to be connecting to it (you can grab one of these at BestBuy for about $50 USD). Please follow the steps below to perform a non-physical repair (software repair) on a non-bootable hard drive. 1. Take the drive out of the computer. 2. Connect the hard drive to the connector on the USB enclosure. 3. Connect a USB cable from the enclosure to the computer that's working. 4. Power on the USB enclosure. 5. An external drive will probably load in your list of available hard drives. You can see this list by opening "My Computer" or "Computer". Take note of the drive letter for the external hard drive. 6. Now it's time to load a program called CHKDSK (Check Disk). 7. Click Start (if you're on Windows XP) or click the Windows globe (on the bottom left for Vista and Windows 7). 8. On Windows XP click RUN, then type CMD. On Windows Vista and 7 type CMD where it says "Search Programs and Files". This will open a black command prompt window. 9. In the command prompt type chkdsk "the drive letter you want to check": /r and press enter. So here is an example chkdsk g: /r then press the enter key. 10. This process can take hours. I've had a few that took days. 11. If this command completes successfully your drive should be repaired enough for you to recover the data from it and you might actually be able to boot from it again. A word of warning. If your drive ever has any errors on it (bad sectors) it's reached the end of it's life and should be replaced ASAP. You'll be able to see this in the report provided to by the chkdsk command at the end of it's scan.

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Accounting Services

There is far more to accounting than filing income taxes. Proper use of accounting allows your business to create and use many useful tools to help your company grow and to understand how and where improvements can be made in your business to maximize growth and profits while reducing expenses and losses.

To most large businesses, this is old news, but many small businesses remain small and struggle because they are not aware of just how useful accounting is and how important it is to have an accountant to track every aspect of your business.

Most business owners think of accounting as just recording the income and expenses for their taxes, and only use an accountant at the end of the year for filing the income tax statement. You know, that point when you gather up all of your receipts and place them in an old shoebox and drop them off with the CPA. Well, there is far more to accounting than filing income taxes.

By recording all of your business activity from income and expenses to man hours, pay rates, production, and inventory or wastage, an accountant can create reports that help you track and understand the growth or reasons for lack of growth of your business.

Some basic reports that are useful are productivity reports, balance sheets, cash flow analysis, and profits and losses reports.

Profit and loss reports analyze the costs of production against the amount of profit made. This takes into account the income, labor, materials, wastage and overhead costs associated with a particular part of your income. These reports show you where you can reduce overhead costs and labor or if you need to increase the price of the product or service analyzed to meet your desired profit margins.

Cash flow analysis reports examine the amount of income and expense your business has overall, and more directly shows how and when your income comes in and your expenses go out. This is crucial to your business.

When your expenses flow out before your money comes in, it creates problems making payroll, inventory purchases, or overhead costs. The cash flow analysis report can show you when to order inventory or adjust payments and income schedules to ensure that you always have the available funds to operate your business.

Balance sheets record your assets, liabilities, and equity or Net Worth. While these reports show when things are out of balance and help locate missing funds, they are also used to gain an overall prospective of your business performance. In understanding where your company sits, you can make more informed decisions about your company growth, expansion, advertising budget, and ability or need to hire new employees or cut back on your labor force.

Productivity reports can be used to show rate of production, costs of production, and overall performance of where your company is performing daily operations. By comparing reports of product or service production with wastage and labor or even each individual labor and your schedule of man hours used, you can determine many points of improvement in your company productivity. Productivity reports help to determine scheduling, staffing, when to order materials, how long it takes to fill orders, where you can reduce wasted man hours and materials or just use a less expensive employee.

As you should see and understand by now, these reports are crucial to the growth of any company and make the difference between staying a small struggling business or growing or just stabilizing your small business with higher profits and less complications.

These reports are all part of accounting services that an accountant can generate for your company through daily accounting services and recording all activities of your business. Accounting reports can be generated daily, weekly, monthly, quarterly, and so on. When you start using these reports, you will find different trends by comparing daily, weekly, monthly, and yearly reports that will also help your business grow and profit.

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Computer Hard Drives and Repair

The hard drive of your computer is an important component because you use it to store long-term data. It uses magnetic surfaces on which the data is stored digitally. In its early years the media was removable from the actual drive like the floppy drive and others but with time the drive and the media (the actual keeper of information) became one whole body. The writing and reading functions in the hard drive are performed by the head which is a small electro-magnet assembly. It is able to reach every sector of a disk in which the data is stored. There are many disks laid in a spindle which is used for a rapid rotation enabling the head to read and write data quickly. The rotation speed of the hard drive is one of its main characterizations. There are three interfaces on a hard drive which you will use to install it on your system. The first is the IDE connector. It is used for data transfer from and to the drive. Usually there is a red line which will tell you on what direction you should point the cable. The red line should always be on the side of the power connector. In the new hard drives you will find impossible to make mistake because you will be limited by a small fang element. The power connector is what connects the hard drive to the power supply unit. The jumper block is the last interface you will use. It is made to set the drive working in a proper manner concerning the place on the cable in which it is set. Usually if you install it on the end of the cable the jumper should be set to master and in the other situation - to slave. There is also a cable select function but it may not work properly with some motherboards and that's why it is best for it to be set manually. After proper installation of a hard drive you should check if the BIOS is properly finding it. This is done with the BIOS setup in which you could enter by pressing a special key seconds after you start your computer. This usually is the place where the repair work begins. If you can't detect the hard drive manually and you ensure that the installation is made good you should consider a possible hardware problem. Try listening for noise from the hard drive. The spinning causes a constant low noise which is usually detectable if you listen carefully. This will tell you if the drive is actually running or not. If there is a scratching sound you should immediately power down the system and take your drive for repair from a professional because it is most likely the damage to be mechanical. The inside corpus of the hard drive is dust and air free and that's why you should never try to open it yourself if you are not a specialist. If your hard drive is permanently damaged there is a small chance for recovering data. This is done by removing the media from the drive and putting it on a special drive for data recovering but if there is physical damage on the platter the data is most likely beyond recovering. That's why you should always put important data into more than one place. If you have many partitions putting the data on the other one will not help if they all are on one hard drive. Always take seriously the way you store and use the data in your hard drive. Now I will provide some information for people who are more interested in hard drive repairing. The first thing is one MS-DOS command called debug. It will let you operate in a very direct way using machine code. Understanding this code is a very important part of this procedure. For example you could enter D40:0 and this will give you a few lines of information. The first will tell you all the ports which are present in your computer. Of course you will see it only if you know the codes like F8 03 which is COM1 port, F8 02 - COM2 and so on. Use the command "q" to exit the shell. Other useful information that you should know is why some software supports are not possible. For example Windows 95 does not support hard drives over 32 GB. It is designed that way because there was no need for that kind of support when it was created. It's the same with file systems - you can't use FAT16 if the size of the partition is over 4 GB. You should always think about what is supported because this is your final limit. The locking of the hard drive is another interesting issue. It is done by the simple commands lock and unlock. For example if you want to lock the partition with letter C you should type lock c: and unlock c: to unlock it. You may encounter problems if the hard drive is locked when you try installing software, operation system or perform any other activity that requires special writing access. I will finish this article with information about recovering loss, missing or deleted files from the hard drive. This is very important to know because it could save you a crucial data. First ensure that the files have really been deleted. Try finding them on all drives because sometimes it is possible that they have simply been moved. Check if you have a backup of the file. If you have one it will be easier to restore from it. Many operation systems have recycle bin or trash and if you mistakenly delete a file you may find it there too. If you can't recover the file like this and if it really is deleted you should know that only the link in the file system has been deleted. Now the most important thing is not to write any more data on that drive because the file you are trying to recover is marked as free space and it may be deleted completely if you write data over it. To restore lost data use freeware software like Undelete Plus or purchase a better one if you feel the need. This also is a good time to consider help from a specialist.

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5 Smart Tips To Help You Pick The Right Office Movers

There are so many things that can wrong with an office move, or at least cause the move project manager a lot of extra time, extra stress, and extra work.

Fortunately, there are steps you can take to reduce the negative effects of a looming office move and increase your chances that it will go off smoothly. Early planning is one of them - the earlier you start, the more time you'll have to be thorough, and the more thorough you are, the better organized your move will be.

Another key element of your office relocation is the quality and caliber of the moving company you choose. Their skill, knowledge, expertise, and professionalism (or lack of any of these) can frequently make the difference between a successful move and one that turns out to be a nightmare.

If you're looking to hire office movers in the near future, these tips can help you pick the best company for your needs:

One: Don't be overly influenced by price.

Your budget is important, certainly, but in some cases the cheapest mover isn't necessarily the best mover. A low budget company that shows up four hours late and breaks three pieces of furniture isn't going to do you any favors, and the $200 you saved hiring them will start to seem like chump change the minute the cheap guys start causing you problems.

Two: Ask around for references.

This is where social media can really come in handy. Post a question to your friends and colleagues asking them to suggest companies to avoid or companies to check out. If you're already thinking about a particular moving company, ask if anyone else has used them.

Three: Ask the office movers plenty of questions.

Before you sign on the dotted line, ask questions about the company's licensing, insurance, years of experience, how they hire crew members, how they develop quotes, how they resolve problems, etc. The answers - or lack of them - will help you get a better feel for the overall quality of the company you're considering.

Four: Research online.

Once you have narrowed down your list, hop online and check out the companies' reviews on Google or Yelp, their Better Business Bureau standing, and so forth. You might also ask the moving company for a list of references, or see if they have a list of their past customers on their website. Call the office managers of a few of those companies and see if they're willing to share their experiences with you.

Five: Ask the management of both your current building and the building you're moving into for suggestions.

In many cases, the property management company has "seen it all" over the years: Tenants who've had successful moves, and tenants who've had bad moves. They may have some surprising insights about who you should call for a quote and who you should avoid. If nothing else, the property manager may at least be able to tell you which moving company names they see the most frequently.

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Hard Disk Repair Tips

Hard drives work like the human body in the sense that if we don't keep them properly maintained, we will need hard disk repair. It's also similar in that we have a tendency to not worry about small problems until things completely stop working because of a serious issue. Before a hard drive crash we don't think about the measures for hard drive repair and why backups are a superb choice. Since data recovery techniques are not easy tasks and frequently must be handled by trained professionals and computer proficient people, it often remains "out of sight, out of mind". Fortunately, despite the technical nature of a hard disk, damage can be quite predictable.

Hard Drive Crash Warning Signs

Understanding the early signs of hard drive failure is key to being ready for a crash. It doesn't mean that these signs will automatically lead to hard disk crash and a need for data recovery, but it will surely help. The always infamous "blue screen of death" (BSOD) in Windows systems, is a key indicator, as it can predict crashes better than most signals. Your BIOS' S.M.A.R.T. system can also alert you to signs of a failed hard disk.

Other key physical failure signs include abnormal clicking, scratching or crushing noises. If you observe any of these, shut down your system immediately. In this case, it's likely your hard drive might be having a mechanical issue and needs data recovery. This sound is the sound of your drive heads, which may be scraping the platters. The more your drive heads damage the platters, the more critical data may be lost.

Are You Backed Up?

When hard disk damages occur, professional hard disk repair is the best possible option to enable your hard drive to recover its data. This hard disk repair is best performed by professionally trained people. Understand that it is possible that 100% of the data cannot be retrieved. The most prominent reason for this is the permanent damage to the hard drive. This is why backing up your data on a daily or at least weekly basis is really the only way to be certain about your data protection.

Platters in your hard drive spin at thousands of RPM. Small elements like dust particles and unnecessary movements can create irretrievable harm by damaging platters. When the data is backed up, it reduces the probability of data loss due to hard disk failure. The frequency of backup should depend upon the magnitude and significance of data.

Put The Drive Down... Slowly

Avoid opening the cover of a damaged hard drive with the intent to repair. Technologies have changed: hard disk drives are completely susceptible to damage from minor dust particles, gases and atmospheric elements. This is not a time to be a mechanical hero.

Keep It In Shape

Taking care of your drive through disk checks and defragmentation is a proactive way to ensure its future. But, be aware that failure is inevitable, and one day you may have to consider professional hard disk repair.

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